Events and Experiences
Thoughtfully produced events and experiences in Austin, the Texas Hill Country, and beyond.
Whether you're bringing a team together, planning a company retreat, hosting a conference, or creating an experience for your clients, the details matter.
I love bringing people, places, ideas, and all the moving pieces together to create events that feel thoughtful, engaging, and memorable. With over a decade of experience in event planning and production, program management, and project management, I bring strategic thinking, a strong design eye, practical know-how, and a hands-on approach to every project and event.
Thoughtful Planning. Creative Thinking. Meaningful Experiences.
I believe the best events are about more than a beautiful setting or a well-planned schedule. They're about creating an environment where people can connect, feel welcomed, discover something new, or see things from a different perspective.
I'm drawn to the interesting details — finding a property that feels just right, discovering a local experience worth sharing, connecting the right people, or figuring out how to make an ambitious idea work in practice.
My approach brings together:
❋ Thoughtful PlanningEvery event starts with understanding the goals, audience, and overall vision. From there, I bring the right pieces together to create an experience that feels intentional from beginning to end, within budget.
❋ Creative Problem SolvingFrom finding an interesting venue to bringing an idea to life, I love connecting the dots, seeing possibilities, and finding thoughtful solutions that make an experience feel special.
❋ Seamless Production Budgets, timelines, vendors, logistics, and all the moving pieces — I keep things organized, moving forward, and working together behind the scenes.
❋ Guest-Focused ExperiencesThe best events are about more than what happens on the schedule. They're about how people feel, connect, and experience the time together.
The Events and Experiences We Bring To Life
01 · Corporate Retreats & Offsites
Space to connect, collaborate, and think differently.
From intimate leadership retreats to multi-day company gatherings, retreats create an opportunity to step away from the everyday and bring people together with purpose.
I love the many details that go into creating a great retreat — finding an interesting property, factoring in the meeting environment, coordinating accommodations, planning group experiences, and making sure all the pieces work together.
Whether it's a strategy-focused leadership offsite or a more relaxed company retreat for your remote team, the goal is to create an experience that feels intentional, welcoming, and worth attending.PLANNING & PRODUCTION CAPABILITIES
- Retreat goals, objectives, and experience planning
- Budget development and management
- Destination and venue research
- Hotel sourcing and room block coordination
- Meeting space and breakout room management
- Food and beverage planning and coordination
- AV and presentation requirements
- Group activities, excursions, and local experiences
- Transportation and ground logistics
- Attendee registration and communications
- Retreat itineraries and program schedules
- Vendor sourcing and management
- Onsite coordination and event management
- Post-event wrap-up and financial reconciliation
02 · Meetings, Conferences & Summits
Bringing people together around ideas, conversations, and shared goals.
From executive meetings and industry gatherings to conferences and multi-day summits, these events bring together people, content, and logistics on a larger scale.
Behind every successful program is thoughtful coordination — from the venue and meeting environment to registration, speakers, sponsors, AV, schedules, and attendee experience.
I enjoy the challenge of bringing all those moving pieces together and making sure the experience works for everyone involved.PLANNING & PRODUCTION CAPABILITIES
- Meeting objectives and program planning
- Budget development, tracking, and management
- Venue and meeting space sourcing
- Room blocks and accommodation coordination
- Registration and attendee management
- Speaker, presenter, and VIP coordination
- Sponsor and exhibitor management and logistics
- Agenda development and program scheduling
- AV, staging, and technical production coordination
- Catering and food and beverage management
- Meeting materials, signage, and event branding
- Transportation and attendee logistics
- Vendor coordination and production schedules
- Onsite registration and event management
- Post-event reporting and financial reconciliation
03 · Incentive & Destination Experiences
Thoughtfully coordinated destination experiences that bring people together.
Whether recognizing a team's achievements, rewarding top performers, or creating an experience for clients and partners, incentive and group travel programs are about more than getting everyone to the same place.
The destination, accommodations, activities, dining, transportation, and itinerary all contribute to the experience. Thoughtful planning connects those details and creates opportunities for people to enjoy, explore, and connect.
Based in Austin, Imperfectly Planned provides destination management and event coordination for groups visiting Austin and the Texas Hill Country. From sourcing hotels and venues to coordinating transportation, group dining, activities, local experiences, and onsite logistics, I bring together trusted local partners and manage the moving pieces from arrival through departure.PLANNING & PRODUCTION CAPABILITIES
- Destination research and property recommendations
- Hotel sourcing and room block management
- Budget planning and program tracking
- Guest registration and attendee communications
- Travel information and arrival coordination
- Airport transfers and ground transportation
- Group dining and restaurant coordination
- Excursions, activities, and local experiences
- Itinerary development and program scheduling
- Welcome receptions and guest amenities
- Vendor and destination partner coordination
- Onsite staffing and program management
- Guest support and departure coordination
- Post-program reconciliation and reporting
04 · Brand, Client & Community Experiences
Creating opportunities for connection, engagement, and discovery.
From brand activations and client appreciation events to fundraisers and community gatherings, these experiences give organizations an opportunity to bring people closer to their mission, message, or brand.
I love thinking about the details that make an event feel distinctive — the setting, atmosphere, visual elements, guest experience, and creative touches that bring the overall vision together. I have a strong eye for design and enjoy creating a sense of cohesion across all the elements, from the big picture to the smallest details.PLANNING & PRODUCTION CAPABILITIES
- Event concept development and creative direction
- Budget development and management
- Venue and vendor sourcing
- Branding, signage, and visual experience coordination
- Event design, decor, and rentals
- Guest list, invitations, and registration management
- Food and beverage coordination
- Entertainment and experiential elements
- Sponsor, partner, and stakeholder coordination
- Guest flow and experience planning
- Event logistics and production schedules
- Vendor management and communications
- Onsite production and event management
- Post-event wrap-up and reporting
05 · Celebrations, Reunions & Special Events
Gatherings that make room for connection and celebration.
Some events are simply about bringing people together to celebrate something meaningful. From private gatherings and special occasions to larger celebrations and reunions, thoughtful planning helps create an atmosphere where guests can relax, connect, and enjoy being part of it.PLANNING & PRODUCTION CAPABILITIES
- Event concept development and creative direction
- Budget planning and management
- Venue and vendor sourcing
- Catering and food and beverage coordination
- Decor, rentals, and event styling
- Entertainment and special experiences
- Invitations and guest communications
- Guest list and RSVP management
- Event layouts and guest flow
- Event timelines and production schedules
- Vendor communication and coordination
- Transportation and logistical planning
- Onsite coordination and event executionWays I Can Work With You
Every event has different needs, and my role can look a little different from one project to the next. Whether you need someone to lead the planning process, help find the right destination, or join an existing team, I offer flexible planning and production support.
Event Planning & Production
From the initial idea to onsite execution, I can lead the planning and production of your event, bringing together the creative direction, strategy, logistics, vendors, timelines, and guest experience.
Venue & Destination Sourcing
Need help finding the right setting? I research venues, hotels, and destinations, compare options, coordinate proposals, and help identify properties that align with your group's needs, priorities, and budget.
Event Production Support
Already have a plan or team in place? I can step in as an experienced production partner, take ownership of specific workstreams, support planning and logistics, or provide hands-on onsite management.
I also collaborate with venues and hospitality brands to develop signature events, guest experiences, and community programming.
Good events don't happen by accident. They take a combination of creative thinking, thoughtful planning, strong communication, and someone who knows how to keep all the moving pieces working together.
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Understanding the purpose, goals, and vision behind every event.
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Making sure the little things are thought of, not just the big moments.
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Finding possibilities, solving problems, and figuring things out along the way.
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Working closely with clients, teams, vendors, and partners.
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An intentional design eye from beginning to end, bringing every element together with discernment, taste, and cohesion.
Have something in mind?
Whether you're planning a company retreat, organizing a conference, exploring a destination, or looking for an experienced producer to join your team, I'd love to hear what you're working on.