Guide to Hotel Blocks & Guest Accommodations for Weddings and Events
Planning an event or wedding comes with SO many moving pieces, and one detail that often overwhelms hosts and couples is guest accommodations. I’ve heard that this piece of the planning puzzle takes up so much time and can be super overwhelming and confusing (and I absolutely get it). Prior to Imperfectly Planned, I sourced and set up many room blocks for my corporate events and it was a job in itself. So let’s break it down clearly.
Why Hotel Blocks Matter And Why You May Want One
A hotel room block is a set of rooms reserved at one or more hotels for your guests. It ensures they have a place to stay nearby, often at a discounted rate, and makes check-in simple. Guests appreciate the convenience, hosts can streamline logistics, and it’s a win win for everyone.
How to Choose the Right Hotel
Location: Ideally within a short drive to your venue or near the airport.
Budget: Offer a few price points if possible.
Amenities: Consider shuttle service, breakfast, or flexible cancellation policies.
Group Perks: Some hotels provide welcome bags, upgrades, or room upgrades for block bookings.
How I Can Help
I work with hosts and couples to:
Identify nearby hotels that fit your budget and style
Negotiate rates and perks
Set up the block and manage reservations
Figure out if you want a courtesy block or a contracted block
Keep everything organized for you and your guests
Setting up a room block can be time consuming so having someone handle it for you can free up time to focus on your event, guests, and enjoyment.
If you’re planning an event or wedding and want stress-free hotel blocks, please reach out - I’d love to help make your guest accommodations experience smoother so you check off one more thing off your list!
